Terms of Reference (TOR)
Position: Logistics Officer
Reports to: Project Manager, Yankari (Primary Supervisor)
& Operations Manager (Secondary Supervisor)
Position(s) Managed: NIL
Location: Yankari, Bauchi State
Country Program/Sector: Nigeria Country Program
Capacity: Nigeria/Central Africa & Gulf of Guinea/Africa
Position Type: Full-time
Salary: N5,328,000 per annum (gross)
Overview:
Working closely with the Yankari Project Manager, and with support from the Operations Manager, the employee will provide logistics support to implement the project in Yankari and to help ensure that all WCS guidelines and donor policies are closely explicitly followed with the approved logical project framework.
The employee will support procurement activities, transport and fleet of vehicles and assets allocated to the project. With guidance from the Operations Manager, the employee will support assets management, warehousing, infrastructure maintenance and project management, customs clearance and dispatch of goods, fleet management, Information and Communications Technology, health and safety monitoring and situational awareness.
Primary Responsibilities:
- The employee will directly oversee the work of WCS drivers in Yankari, including daily allocation of vehicles, movement plan for staff, a weekly review of vehicle logbooks, generating monthly fuel usage reports (including reconciliation with gas stations), and coordinating maintenance for all WCS vehicles.
- The employee will assist with the purchase of field rations for ranger teams and will ensure that field rations are correctly disbursed to each patrol.
- The employee will provide procurement support for the running of the offices and sites as may be required. Assist with administrative work to ensure the supplies and stocks are correctly documented using standard inventory formats.
- The employee will book air tickets, hotels, and car hire services upon receipt of approved travel authorization forms per WCS and donor policy.
- The employee will make arrangements for meeting venues and catering services per WCS and donor policies.
- The employee will manage all assets and inventory, including issuance to staff, transfers, receipt back in store and maintenance for broken assets/ equipment using standard forms.
- The employee will coordinate with WCS Country/Field office and vendors and arrange to collect and deliver WCS-related equipment and logistics from warehouse to field.
- The employee will ensure accurate inventory control database systems, record maintenance using specific/standard formats, and provide the information to the Operations Manager.
- The employee will submit regular reports for a continuous overview of supply chain operations, including volumes, values, incoming goods, warehouse stocks and distribution.
- The employee will participate in regular physical inventory counts and submit subsequent inventory reports.
- The employee will prepare and share all payment documents with Bauchi finance personnel, and in other cases, Country office finance personnel, for payments.
- The employee might occasionally undertake any other reasonable duties assigned by the Supervisor.
Qualification & Experience:
Education: A university degree in a relevant field is an asset.
Experience: At least four years of professional experience in supply chain management, inventory management and related fields with reputed national/international organizations.
Proven experience in supporting the implementation of technical cooperation projects and working effectively with government bodies and other social partners in charge of policymaking and with development partners would be an asset. Previous working experience on USAID and EU projects with a similar function would be an asset.
Languages: Excellent command of English and Hausa languages.
Competencies:
- Knowledge of programme logistics planning, procurement and a thorough understanding of various policies and procedures.
- Ability to work with MS Word, Excel, PowerPoint, spreadsheets, web-browser, and other computer software packages required.
- Thorough knowledge of in-house procedures for preparing documents and administrative forms, and for creating and maintaining filing systems.
- Ability to prepare preliminary reports and draft correspondence.
- Good communication skills. Both orally and in writing, and the ability to communicate with people to build good working relationships.
- Ability to organize your own work and to work independently as well as work in a team.
- Ability to work under pressure and to meet deadlines.
- Must demonstrate responsible behaviour and pay attention to detail.
- Ability to work in a multicultural environment and not demonstrate gender-discriminatory behaviour and attitudes.
This position is available for Nigerian nationals only.
Evaluation Criteria:
Applications will be evaluated based on qualifications and relevant experience.
Values:
- Exemplifying integrity
- Demonstrating commitment to WCS Nigeria
- Embracing cultural diversity
- Embracing change
Core Competencies:
- Achieving results
- Being accountable
- Working in teams/ managing ourselves and our relationships
- Communicating for impact
Functional Skill Set:
- Managing data
- Managing documents, correspondence, and reports
- Managing information and workflow
- Planning, organizing, and multitasking.
Application process:
Interested candidates, who meet the above qualifications, skills and experience, should apply by emailing a cover letter and CV (IN PDF) together with the names and contact information of three references to: nigeriaapplications@wcs.org – Please include “Logistics Officer, Bauchi” in the subject line of your email.
Please note that applications/CVs will be reviewed on a rolling basis.
Deadline for Applications – February 29, 2024
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information, or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.
The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.